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Proposal Demo
Requirements

Functional Requirements

This document specifies the detailed functional requirements for each TeamFlow module. Each requirement is numbered (e.g., FR-AUTH-001) for traceability.

1. Authentication and Access

  • FR-AUTH-001: The system shall allow active users to authenticate using approved credentials
  • FR-AUTH-002: The system shall deny access to inactive, locked, or expired accounts
  • FR-AUTH-003: The system shall support role-based access control
  • FR-AUTH-004: The system shall support project-specific membership and roles
  • FR-AUTH-005: The backend shall validate authorization for every protected operation
  • FR-AUTH-006: The system shall record login success, login failure, logout, password reset, and account lock events

2. User Management

  • FR-USER-001: An authorized administrator shall be able to create, update, activate, and deactivate users
  • FR-USER-002: An authorized administrator shall be able to assign global roles
  • FR-USER-003: A Project Manager or authorized administrator shall be able to assign users to projects
  • FR-USER-004: The system shall prevent removal of the last required project administrator where configured

3. Project Management

  • FR-PROJ-001: Authorized users shall be able to create a project with code, name, description, status, start date, and target end date
  • FR-PROJ-002: The system shall enforce unique project codes
  • FR-PROJ-003: Authorized users shall be able to archive a project
  • FR-PROJ-004: Archived projects shall remain readable according to permissions but shall reject normal operational updates
  • FR-PROJ-005: The system shall display project-level requirement, task, QA, defect, release, and change metrics

4. Requirement Management

  • FR-REQ-001: A BA shall be able to create a requirement in DRAFT status
  • FR-REQ-002: A requirement shall include project, title, objective, description, actors, workflow, business rules, acceptance criteria, priority, and author
  • FR-REQ-003: The system shall validate mandatory fields before submission
  • FR-REQ-004: The system shall allow attachments and comments
  • FR-REQ-005: The system shall assign a human-readable requirement number (e.g., REQ-PMB-0042)
  • FR-REQ-006: The system shall allow filtering by project, status, author, priority, release, and date
  • FR-REQ-007: The system shall maintain requirement status history

5. Requirement Approval

  • FR-APR-001: The system shall support configurable review stages
  • FR-APR-002: Reviewers shall be able to approve, reject, request changes, or place the requirement on hold
  • FR-APR-003: Review comments shall be mandatory for rejection and changes requested
  • FR-APR-004: The system shall prevent final approval until required reviews are complete
  • FR-APR-005: The system shall prevent an author from providing prohibited self-approval

6. Version Control

  • FR-VER-001: The system shall create a new version when an approved requirement is modified
  • FR-VER-002: The system shall assign major (e.g., 2.0) and minor (e.g., 1.1) version numbers
  • FR-VER-003: The system shall preserve all previous versions
  • FR-VER-004: The system shall support version comparison showing added, modified, and removed content

7. Change Request Management

  • FR-CHG-001: Users shall be able to create a change request for an approved requirement
  • FR-CHG-002: The system shall require a business reason for every change request
  • FR-CHG-003: The system shall track impact analysis: business, project, technical, and QA impact
  • FR-CHG-004: The system shall support approval workflows for change requests
  • FR-CHG-005: When a change is approved, the system shall create a new draft requirement version

8. Task Management

  • FR-TASK-001: Project Managers shall be able to create epics, sprints, and tasks
  • FR-TASK-002: Tasks shall be linkable to specific requirement versions
  • FR-TASK-003: Tasks shall have status tracking: BACKLOG, READY, IN_PROGRESS, BLOCKED, CODE_REVIEW, READY_FOR_QA, DONE, REOPENED, CANCELLED
  • FR-TASK-004: Developers shall be able to update task status and add implementation notes
  • FR-TASK-005: The system shall maintain task status history

9. QA and Testing

  • FR-QA-001: QA engineers shall be able to create test cases linked to requirement versions
  • FR-QA-002: Test cases shall include preconditions, steps, and expected results
  • FR-QA-003: QA engineers shall be able to execute tests and record pass, fail, or blocked status
  • FR-QA-004: The system shall allow attaching evidence (screenshots, logs) to test execution results
  • FR-QA-005: When a requirement changes, affected test cases shall be marked as REVIEW_REQUIRED

10. Defect Management

  • FR-DEF-001: QA engineers shall be able to create defects from failed tests
  • FR-DEF-002: Defects shall be linkable to requirements, tasks, and test executions
  • FR-DEF-003: Defects shall track severity, priority, status, root cause, and resolution
  • FR-DEF-004: Developers shall be able to retest defects and reopen them if necessary

11. Dashboards and Reports

  • FR-DASH-001: The system shall provide project-level dashboards showing key metrics
  • FR-DASH-002: The system shall provide management dashboards showing portfolio-level information
  • FR-DASH-003: The system shall support requirement status, change request, and rework reports
  • FR-DASH-004: The system shall support export to CSV and audit export formats

12. Audit and Compliance

  • FR-AUDIT-001: The system shall maintain immutable audit logs for all significant actions
  • FR-AUDIT-002: The system shall record who performed each action, when, and from which system component
  • FR-AUDIT-003: Approved requirement versions shall not be modifiable through any interface
  • FR-AUDIT-004: The system shall provide audit log export for compliance purposes

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